Microsoft PowerPoint

It is an application used for the creation of presentations, slideshows and graphics on computer systems. In this post, we are providing students with a complete note on Microsoft PowerPoint. This post is a part of our Free and Complete Computer Notes important for most of the competitive Exams as UPSC CSE, State PCS, SSC CGL, CHSL, MTS, FSSAI, ASRB, Railways, DMRC, CDS, NDA, and others. You can also check out Our Courses.


Microsoft Powerpoint is a part of MS Office. It was introduced to generate a business presentation, slide show and graphics on a computer system.

  • it was first released on April 20, 1987.
  • The extension for PowerPoint is “.ppt”
  • The first version of this program was PowerPoint 2.0 and was introduced in 1990.
  • PowerPoint latest version is PowerPoint 2110 launched in 2019.

Benefits of PowerPoint

  • Creating business application presentation slide.
  • Creating graphical objects with animations.
  • Create artistic slides for general use using art gallery.
  • To provide training in business world.

Starting PowerPoint

There are many methods to open or start PowerPoint.

  1. Double click on Microsoft PowerPoint icon on desktop.
  2. Click on the start button in the bottom left hand corner of computer screen. When the menu pops up, move our mouse up to programs. A sub menu will appear showing all the software we have. Now, click Microsoft Office then select Microsoft PowerPoint from them. Microsoft PowerPoint will start up.
  3. In the search bar, type powerpoint then press enter.
  4. open “Run” command and then type powerpoint then press OK.

PowerPoint Screen

ppt screen

Different ways to view slides

Slides in any PowerPoint presentation can be viewed in a variety of ways depending on the task.

Normal View

Normal view splits you screen into three Major sections: the outline and slides tables, the slide pane, and the task pane. The outline and slides tables are on the left side of your screen. They enable you to shift between two different ways of viewing your slides. The slides tab shows thumbnails of your slides. The outline tab shows the text on your slides. The slide pane is located in the centre of your screen.  The slide pane shows a large view of the slide on which you are currently working. The task pane is located on the right side of your screen.  The tasks pane enables you to select the task you want to perform.

Slide Sorter view

Slide sorter view enables you to view thumbnails of all your slides. In slide sorter view you can easily add, delete, or change the order of your slides. When you are in slide sorter view, a special formatting toolbar appears. It has options that allow you to make changes to your slides.

Slide Show

Use the slide show view when you want to view your slides, as they will look in your final presentation. When in the slide show view.

Esc – Returns you to the view you were using previously.

Left Click – Moves you to the next slide or animation effect. When you reach the last slide, you automatically return to your last view.

Right Click – Opens a pop-up menu. You can use this menu to navigate the slides, add speaker notes, select a pointer and mark your presentation.

Add Notes in PowerPoint

There are two ways to insert notes in PowerPoint –

1.   To insert short notes: in the normal view, click on the notes box at the bottom of our screen and type our text.

2.   To insert Longer notes: click on the view tab. Under presentation, views select the notes page button. Type our notes in the space that appears below our slide.

Insert Headers and Footers

Headers and/or footers are used on PowerPoint slides to include important information about the slides. This can be information for the presenter or audience, such as the date this presentation was created or delivered, to brand the slides with your company name or simply to automatically place a slide number on each slide. To add a header and footer, click on the Insert tab, then on the header & footer button. The date and time and slide number buttons will bring up the same dialogue box.

PowerPoint Shortcut key

BoldCtrl + B
CloseCtrl + W
CloseCtrl +F4
CopyCtrl +C
FindCtrl + F
ItalicsCtrl + I
PowerPoint Shortcut command Table 1
Menu barF10
New slideCtrl + N
Next windowCtrl + F6
OpenCtrl + O
PasteCtrl + V
PrintCtrl + P
Repeat FindShift + F4
Repeat/RedoCtrl + Y
ReplaceCtrl + H
SaveCtrl + S
Slide show beginF5
Slide show – Black screen show/hideB
Slide show – EndEsc
Slide Show – Erase annotationsE
Slide Show – Go to Next hidden slideH
Slide Show – Hide pointer and button  alwaysCtrl + L
Slide   Show   –    Hide   pointer    and    button temporarilyCtrl + H
Slide Show – mouse pointer to arrowCtrl + A
Slide show – mouse pointer to PenCtrl + P
Slide Show – next slideN
Slide Show – Previously SlideP
Stop / restart automatic slide showS
Spelling and Grammar CheckF7
Switch to the next presentation windowsCrtl+F6
PowerPoint Shortcut command Table 2

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