MICROSOFT WORD

Microsoft word is one of the most powerful tools of MS Office. The first version was WORD 1.0 released in 1983 and developed by Charles Simonyi and Richard Brodie. In this post, we are providing students with a complete note on Microsoft Word. This post is a part of our Free and Complete Computer Notes important for most of the competitive Exams as UPSC CSE, State PCS, SSC CGL, CHSL, MTS, FSSAI, ASRB, Railways, DMRC, CDS, NDA, and others. You can also check out Our Courses.

Microsoft Office

Microsoft Office is an office suite of interrelated desktop applications, servers, and services for Microsoft windows. It was introduced by Microsoft in 1989 for Macintosh (a type of graphics). Microsoft Windows was introduced in 1990 and then after Microsoft Office comes also as an integrated part of Microsoft windows. In 1994, Microsoft Office 4.0 was released containing MS Word 6.0, MS Excel 5.0, PowerPoint 4.0, Mail, and Access. The latest version of MS Office is 2021.

Microsoft Word

Microsoft Word is a popular word processing package that provides facilities to write common letters to desktop publishing. This means that it is useful for typing and storing letters, articles, broachers, tests, quizzes, and anything that consists mainly of words.

To Open or Start Microsoft Word

There are many ways to start or run Microsoft word but the most formal way is –

Click start >> Program >> MS Office >> MS Word

The most traditional way to open Microsoft Word is –

  • Double Click on Microsoft Word icon on desktop.
  • Click on the start button in the bottom left hand corner of computer screen.
  • When the menu pops up, move our mouse up to programs. A sub menu will appear showing all the softwae we have.
  • Now click Microsoft office then select Microsoft Word from them. The Word will start up.

Introduction

in Microsoft Word, the toolbar is the line of boxes and symbols that are shortcuts of many commands and appear across the top of the computer screen. It increases the working capacity of a user. We may recognize it by the picture of a file folder, scissors and paintbrush etc.

If the toolbar does not appear at the top of the screen, pull down the View menu in the Menu bar and select Tool Bar.

Creating a Document

To create a document we start word, a new document window opens.  This is a blank page, where we start typing. After the first page gets over, we automatically go to the next page.

Another method to create a new document is

  1. On the File menu from Menu bar, click New.
  2. Select the Blank Document in pull-down menu.

Save a document

When we save a document, the computer transfers the document from memory to a storage medium such as a hard disk or USB flash drive. A saved document is referred to as a file. We can save two different files with the same name if they are in different folders. In Microsoft word .doc is a file name extension by default. Filename extension represents a file type such as .bas for Basic source Code file, .htm for Hypertext Markup Language file, .bat for DOS batch file and .doc for word document file, etc.

Points to remember

TabImportant Function/ tools
Home TabCut, copy and paste
Font
Paragraph (alignments)
Styles
Find, advance find, Find and replace (Editing)
Insert TabPages (blank, page break, cover page)
Table
Insert pictures, shapes, clipart, chart
Add-ins
Links and Bookmark, comments
Header and Footer
Text box, Word art, date and time, signature, symbols
Design TabColors, fonts, watermark, page color, page borders
LayoutMargins, Orientation, Align
ReferencesTable of Contents
ReviewSpelling and Grammar, word count, language, protect
ViewMacros
important functions and tools in ms word

Important Commands

New Blank DocumentCtrl + N
OpenCtrl + O
SaveCtrl + S
PrintCtrl + P
Spelling and GrammarF7
CutCtrl + X
CopyCtrl + C
PasteCtrl + V
UndoCtrl + Z
RedoCtrl + Y
HyperlinkCtrl + K
BoldCtrl + B
ItalicCtrl + I
UnderlineCtrl + U
important Microsoft word commands

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